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Student Rights

Nondiscrimination Policy

Minnesota State College Southeast is committed to a policy of nondiscrimination in employment and education opportunity. No person shall be discriminated against in the terms and conditions of employment, personnel practices, or access to and participation in, programs, services, and activities with regard to race, sex, color, creed, religion, age, national origin, disability, marital status, status with regard to public assistance, sexual orientation, or membership or activity in a local commission as defined by law.

For more information, please see the Policies and Procedures page in the "About Us" section of the website. Detailed definitions, policies and procedures for Minnesota State Board Policy 1B.1 Nondiscrimination in Employment and Education Opportunity, Procedure 1B.1.1 Report/Complaint of Discrimination, Harassment /Investigation and Resolution, and Sexual Violence Policy 1B.3 can be reviewed online on the Minnnesota State website.

Sexual Harassment and Violence 

Sexual violence is an intolerable intrusion into the most personal and private rights of an individual, and is prohibited at MSC Southeast. The college is committed to eliminating sexual violence in all forms and will take appropriate remedial action against any individual found responsible for acts in violation of this policy. Acts of sexual violence may also constitute violations of criminal or civil law or Minnesota State Board Policies that may require separate proceedings. To further its commitment against sexual violence, MSC Southeast provides reporting options, internal mechanisms for dispute resolution, and prevention training or other related services as appropriate. 

• Sexual Harassment Brochure (PDF)
• Sexual Violence Resources (PDF)
• Reporting Sexual Violence  

"Know Your Rights"

аÄÃÅÁùºÏ²Ê¿ª½± maintains records about you in various places within the institution. For example, the admission office maintains records about you, as does the registrar. Under federal and state law, you have certain rights concerning the records, which Southeast maintains. This notice is to make you aware of those rights. Should you have questions concerning your rights, please contact: Megan Zeches, Chief Human Resources Officer, Data Practices Compliance Official, 507-453-2673.

Under the Minnesota Government Data Practices Act (MGDPA) and the Family and Educational Rights Privacy Act (FERPA), you have a right:

• To inspect and review educational records maintained about you
• To request an amendment to records about you for the purpose of correcting inaccurate, incomplete or misleading records
• To a hearing regarding your request, if Southeast does not amend the records at your request
• To place a written statement explaining your disagreement with Southeast in your records, if Southeast does not amend records after the opportunity for a hearing about whether the records are inaccurate, incomplete or misleading
• To consent to disclosures of information which identify you personally, except to the extent such disclosures are allowed without your consent under state and federal law
  • For example, FERPA and MGDPA permit disclosure of your records without consent to school officials with legitimate educational interests. A school official is a person employed by Southeast in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel), a person or company with whom Southeast has contracted (such as an attorney, auditor or collection agent), a student serving on official Southeast committees, a person serving on the Board of Trustees or in the Office of the Chancellor, or assisting another school official in performing his or her tasks. A school official has legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
  • If you are currently enrolled in, receiving services from, seek or intend to enroll at a Minnesota State college or university, your academic records from that institution are available to officials of other schools within Minnesota State without your consent. Disclosures of your records to other schools under other circumstances require your prior written consent.
• To file a complaint with the United States Department of Education if you believe that аÄÃÅÁùºÏ²Ê¿ª½± is not meeting the requirements of the federal law. Written complaints should be sent to:
  Family Policy Compliance Office, U.S. Dept. of Education, 600 Independence Avenue SW, Washington, DC 20202-4605.
• To obtain a copy of Southeast  complete policy regarding educational records. Southeast has copies of the policy available in the Student Servicves office.

Directory and Limited Directory Information

аÄÃÅÁùºÏ²Ê¿ª½± designates the following information as Directory Information and Public Data, which is non-confidential, and summary data will be available upon request:

• Student's name
• City
• Major field of study
• Participation in officially recognized activities and sports
• Dates of attendance
• Graduation date 
• Degrees and awards received

аÄÃÅÁùºÏ²Ê¿ª½± will release such information to anyone upon request except for the Directory Information of students who have requested suppression. Students who wish to suppress their Directory Information must submit a written request by completing an Authorization to Withhold Directory Information form, which will remain in effect until a change is requested in writing. This form can be picked up in the Student Affairs office or found on our college website at:  www.southeastmn.edu/current_student/forms/index.aspx

Students who wish to suppress their names should realize their names will not appear in the President's List, commencement bulletin and other аÄÃÅÁùºÏ²Ê¿ª½± publications. Third parties will be denied all of the student's Directory Information and will be informed there is no information available about the student's attendance at аÄÃÅÁùºÏ²Ê¿ª½±. Students who wish to override a suppression request for a specific party or purpose may do so by providing a written authorization to the Registrar's Office.

Students who do not wish this information released should complete the Authorization to Withhold Directory Information Form. аÄÃÅÁùºÏ²Ê¿ª½± designates the following information as Limited Directory Information. These are defined as Limited Directory Information for enterprise technology related purposes internal to the Minnesota State Colleges and Universities system that are approved by the System Office IT, including but not limited to inclusion of email addresses and StarID numbers in a directory accessible to Minnesota State students and employees.

• Student email addresses
• Student StarID numbers

Students who request suppression of their Directory Information will deem to have requested suppression of their Limited Directory Information. Notwithstanding any other provision of this policy, the following information is defined as Limited Directory Data for purposes of sharing with LeadMN so the association can communicate with their members: Student name, e-mail address, and Student Change Code (NEW/RTN/DROP).

Rev. TAV 05/13/19

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